Research Coordinator

COVID 19 On-Campus Requirements

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to declare their COVID-19 vaccination status and provide proof that they were fully vaccinated or had an approved accommodation to engage in in-person University activities. These requirements were suspended effective May 1, 2022, but the University may reinstate them at any point.

About Queen's University

Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more.

We are committed to employment equity and diversity in the workplace and welcome applications from individuals from equity seeking groups such as women, racialized/visible minorities, Indigenous/Aboriginal peoples, persons with a disability, persons who identify in the LGBTQ+ community and others who reflect the diversity of Canadian society.

Come work with us!

Applicant Guidance & Information

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Disclaimer: As part of the application process at Queen's University, our recruitment system uses Artificial Intelligence (AI), as defined under the Ontario Employment Standards Act, to ask job-related questions and confirm eligibility for hire. All final hiring decisions are made using non-AI related processes.

Job Summary

A Brief Overview

The Research Office at the Smith School of Business is responsible for elevating the research profile, supporting researchers at Smith. The Research Coordinator will work closely with the Associate Dean, Research and Director, alongside team members that directly support faculty members' research. The Research Coordinator will also assist with general administrative activities related to processing expense reimbursements and tracking research activity, databases, seminar series, internal funding calls, the Research Pool, and the management of the Behavioural Lab, including room bookings, technology, and equipment affiliated with the Behavioural Lab space. The successful candidate will enjoy working in a team environment, is comfortable with task variety willing to take initiative and responsibility for executing, is open to feedback and change, and cares deeply about Smith's contribution to the university's research environment.

This position provides communication support for research and funding opportunities, including writing content, marketing, making social media posts, adding website content, and creating videos, podcasts, and/or newsletters. This position provides support for award nominations and/or submissions including planning, organizing, writing and reviewing, and coordinating the submission process. This position provides support for grant applications including reviewing, editing and drafting proposals, liaising with funding agencies, and identifying new grant opportunities. This position also plans and coordinates events including conferences, faculty events, and public lectures.

Job Description

What you will do

• Provides communication support for research and funding opportunities, including writing content, marketing, making social media posts, adding website content, and creating videos, podcasts and/or newsletters.


• Provides support for award nominations and/or submissions including planning, organizing, writing and reviewing, and coordinating the submission process.


• Provides support for grant applications including reviewing, editing and drafting proposals, liaising with funding agencies, and identifying new grant opportunities.


• Provides administrative support including building and maintaining databases, scheduling, recording meeting minutes, monitoring, and/or ordering office supplies.


• Plans and coordinates events including conferences, faculty events, and public lectures.


• Performs accounting and general bookkeeping activities including cheque requisitions, invoices, deposits, journal entries, expense monitoring, procurement card reconciliation, timekeeping, reimbursements, trust account entries, and budget monitoring.


• Other duties as required in support of the department and/or unit.

• Four-Year Bachelor Degree or equivalent. In addition, requires trade certification, qualification, or on-going learning to remain ahead of changes in technology or emerging fields.

• More than 2 years and up to and including 3 years of experience.

• Practical and applied knowledge of specialized methods and processes that are typically acquired through a combination of technical or academic qualification and/or work experience.


• Provide consultation and advice on non-straightforward and/or complex issues.
  


• Interaction with others typically requires interpersonal skills and the ability to understand and influence.


• Adapt messages to meet the needs of the intended audience.
  


• Build relationships, trust and credibility.
  


• Manage own work and may train and review the work of casual employees, work study students and/or volunteers, to see commitments through to completion.


• Contribute to setting work priorities and direction, supporting the team in achieving goals and objectives.


• Participate in project team meetings and develop individual project plans.


• Lead procedural or technological change within a unit.


• Identify new problems and seek information and input to fully understand the cause of problems.


• Identify opportunities to improve the effectiveness and efficiency of work processes.


• Draw logical conclusions and provides opinions and recommendations.


• Research equity, diversity, accessibility and inclusion resources and best practices relevant to the job and unit operations in order to inform evidence-based planning.


• Commitment to principles of equity, diversity, accessibility, inclusion, Indigenization and human rights for equity deserving groups.

Employment Equity and Accessibility Statement

The University invites applications from all qualified individuals. Queen's is strongly committed to employment equity, diversity, and inclusion in the workplace and encourages applications from Black, racialized persons, Indigenous people, women, persons with disabilities, and 2SLGBTQI+ persons. In accordance with Canadian Immigration requirements, priority will be given to those who are legally eligible to work in Canada.

The University provides support in its recruitment processes to all applicants who require accommodation due to a protected ground under the Ontario Human Rights Code, including those with disabilities. Candidates requiring accommodation during the recruitment process are asked to contact Human Resources at [email protected].