Professional Experience Coordinator

COVID 19 On-Campus Requirements

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to declare their COVID-19 vaccination status and provide proof that they were fully vaccinated or had an approved accommodation to engage in in-person University activities. These requirements were suspended effective May 1, 2022, but the University may reinstate them at any point.

About Queen's University

Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more.

We are committed to employment equity and diversity in the workplace and welcome applications from individuals from equity seeking groups such as women, racialized/visible minorities, Indigenous/Aboriginal peoples, persons with a disability, persons who identify in the LGBTQ+ community and others who reflect the diversity of Canadian society.

Come work with us!

Applicant Guidance & Information

At Queen's, we are committed to helping people achieve their best. Whether you are beginning your career at Queen's or seeking your next opportunity, we are here to support you. Visit our Applicant Resources for guidance on applying, showcasing your skills and experience, and preparing for interviews.

Disclaimer: As part of the application process at Queen's University, our recruitment system uses Artificial Intelligence (AI), as defined under the Ontario Employment Standards Act, to ask job-related questions and confirm eligibility for hire. All final hiring decisions are made using non-AI related processes.

Job Summary

A Brief Overview

Reporting to the Manager, Career Education and Professional Experience, the Professional Experience Coordinator contributes to the development and support of existing and new internship and professional experience programs for engineering students, including the Queen's University Internship Program (QUIP) and the Engineering Career Accelerator Program (ECAP). The incumbent is responsible for ensuring superior service and effective relationship building with students and program partners, and is responsible for tracking internship and professional experience data, maintaining detailed records, compiling results and preparing reports. The incumbent contributes to ensuring an excellent professional development experience for engineering students through the delivery of professional experience workshops, support for work integrated learning opportunities and exciting networking opportunities such as a speaker panel series featuring alumni and industry experts.

This position acts as a key point of contact for internship and professional experience programs. This position guides employers through the employment partnership hiring process including job postings, company information sessions, interviewing, and tracking offers and acceptances. This position also participates in the design and delivery of employment partnership related materials.

The schedule for this position requires the incumbent to work frequent early mornings, evenings and weekends, according to program or area needs.

Job Description

What you will do

• Acts as a first point of contact for internship and professional experience programs.


• Builds relationships with employers to help create partnership opportunities.


• Attends conferences related to career development and employer relations.


• Guides employers through the employment partnership hiring process including job postings, company information sessions, interviewing, and tracking offers and acceptances.


• Contributes to the development and administration of new experiential learning programs and initiatives.


• Participates in the design and delivery of employment partnership related materials.


• Monitors data on student placements and contacts and analyzes trends.


• Coordinates events such as pre-departure workshops, welcome back events, and information sessions.


• Obtains feedback from employers, students, and partners to inform recommendations for improvements to the program and processes.


• Updates website information about events, workshops, featured employers, information sessions taking place and the fair exhibitor guide.


• Attends relevant stakeholder meetings, creates agendas and records minutes.


• Coordinates student support with Faculty and Department partners.


• Other duties as required in support of the department and/or unit.

• Four-Year Bachelor Degree or equivalent.

• More than 2 years and up to and including 3 years of experience.
• Experience working at a post-secondary education institution considered an asset.


• Familiarity with experiential learning theory considered an asset.

• Practical and applied knowledge of specialized methods and processes that are typically acquired through a combination of technical or academic qualification and/or work experience.
• Provide consultation and advice on non-straightforward and/or complex issues.


• Interaction with others typically requires interpersonal skills and the ability to understand and influence.


• Adapt messages to meet the needs of the intended audience.


• Build relationships, trust and credibility.


• Manage own work and may train and review the work of casual employees, work study students and/or volunteers, to see commitments through to completion.


• Contribute to setting work priorities and direction, supporting the team in achieving goals and objectives.


• Participate in project team meetings and develop individual project plans.


• Lead procedural or technological change within a unit.


• Identify new problems and seek information and input to fully understand the cause of problems.


• Identify opportunities to improve the effectiveness and efficiency of work processes.


• Draw logical conclusions and provides opinions and recommendations.


• Research equity, diversity, accessibility and inclusion resources and best practices relevant to the job and unit operations in order to inform evidence-based planning.


• Commitment to principles of equity, diversity, accessibility, inclusion, Indigenization and human rights for equity deserving groups.

Employment Equity and Accessibility Statement

The University invites applications from all qualified individuals. Queen's is strongly committed to employment equity, diversity, and inclusion in the workplace and encourages applications from Black, racialized persons, Indigenous people, women, persons with disabilities, and 2SLGBTQI+ persons. In accordance with Canadian Immigration requirements, priority will be given to those who are legally eligible to work in Canada.

The University provides support in its recruitment processes to all applicants who require accommodation due to a protected ground under the Ontario Human Rights Code, including those with disabilities. Candidates requiring accommodation during the recruitment process are asked to contact Human Resources at [email protected].