Global Programs Coordinator

COVID 19 On-Campus Requirements

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to declare their COVID-19 vaccination status and provide proof that they were fully vaccinated or had an approved accommodation to engage in in-person University activities. These requirements were suspended effective May 1, 2022, but the University may reinstate them at any point.

About Queen's University

Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more.

We are committed to employment equity and diversity in the workplace and welcome applications from individuals from equity seeking groups such as women, racialized/visible minorities, Indigenous/Aboriginal peoples, persons with a disability, persons who identify in the LGBTQ+ community and others who reflect the diversity of Canadian society.

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Applicant Guidance & Information

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Disclaimer: As part of the application process at Queen's University, our recruitment system uses Artificial Intelligence (AI), as defined under the Ontario Employment Standards Act, to ask job-related questions and confirm eligibility for hire. All final hiring decisions are made using non-AI related processes.

Job Summary

A Brief Overview

Reporting to the Associate Director, Global Mobility Programs, in the International Programs Office, the Global Programs Coordinator plays a key role in the development, implementation, delivery, and continuous improvement of Queen's global mobility programming. The Coordinator leads the operational coordination of summer programs, Study Abroad at Queen's, international exchange, and emerging global programming initiatives, managing multiple programs, projects, and timelines concurrently from planning through implementation and evaluation. The role works across the full program lifecycle, including program development and administration, application, admission and enrolment processes, student recruitment and support, financial coordination, communications, and program assessment. Working independently and collaboratively in a dynamic international education environment, the Coordinator builds and maintains effective relationships with academic and administrative units across Queen's, international partner institutions, and external stakeholders to advance program objectives and support effective program delivery and continuous improvement.

This position acts as the contact for students, staff and other departments regarding the program including requirements, standards, processes, and enrollment. This position oversees student academic progress including registration, course enrollments, grading, extensions, academic integrity issues, and degree completion. This position analyzes, develops, recommends, and implements approaches, measures, and plans for the program. This position also establishes and maintains relationships with universities, industries, clients, program participants, corporations and/or alumni for the purposes of identifying opportunities, and building awareness and connection to the program.

The schedule for this position requires the incumbent to work evenings and weekends.

Job Description

What you will do

• Acts as the contact for students, staff and other departments regarding the program including requirements, standards, processes, and enrollment.


• Oversees student academic progress including registration, course enrollments, grading, extensions, academic integrity issues, and degree completion.


• Analyzes, develops, recommends, and implements approaches, measures, and plans for the program.


• Establishes and maintains relationships with universities, industries, clients, program participants, corporations and/or alumni for the purposes of identifying opportunities, and building awareness and connection to the program.


• Plans, initiates, and/or attends recruitment events.


• Develops, recommends, and implements recruitment marketing campaigns.


• Participates in planning for department website content updates.


• Coordinates data collection and/or maintains information databases.


• Assists with annual budget decisions and monitors actuals and budgetary variances.


• Maintains and manages program sites, learning management systems, program calendars and links to webinar sessions and recordings.


• Performs accounting and bookkeeping duties including budgets, reports, invoices, reconciliations, casual payroll/timekeeping, and payment card administration.


• Other duties as required in support of the department and/or unit.

• Four-Year Bachelor Degree or equivalent.

• More than 5 years of experience.
• Experience in planning and/or managing projects considered an asset.


• Experience in program analysis and reporting considered an asset.


• Experience advising students considered an asset.


• Familiarity with experiential learning theory considered an asset.

• Knowledge of concepts and principles in a specialist field that is typically acquired through a combination of advanced professional or academic qualifications and/or substantial work experience.
• Provide effective consultation and advice on non-straightforward and/or complex issues.


• Interaction with others requires interpersonal skills and the ability to understand and influence.


• Adapt messages to meet the different needs of different audiences.


• Builds relationships, trust and credibility.


• Prioritize and distribute work to deliver objectives on time and to the highest standard.


• Identify in advance when the intended results may not be achieved and develops a plan to address the gaps.


• Actively participate in project team meetings and develop individual and unit project plans.


• Lead procedural or technological change within a unit.


• Identify opportunities to improve the effectiveness and efficiency of work processes.


• Seek information and input to fully understand the cause of problems.


• Appropriately assesses risks before making a decision.


• Contribute to the creation and evaluation of possible solutions.


• Take action to remove obstacles and address problems before they impact performance and results.


• Apply equity, diversity, accessibility, inclusion and Indigenization considerations to decision making and planning.


• Promote a work environment that is free from sexual violence, harassment and discrimination, and the ability to show empathy for those who have experienced trauma.

Employment Equity and Accessibility Statement

The University invites applications from all qualified individuals. Queen's is strongly committed to employment equity, diversity, and inclusion in the workplace and encourages applications from Black, racialized persons, Indigenous people, women, persons with disabilities, and 2SLGBTQI+ persons. In accordance with Canadian Immigration requirements, priority will be given to those who are legally eligible to work in Canada.

The University provides support in its recruitment processes to all applicants who require accommodation due to a protected ground under the Ontario Human Rights Code, including those with disabilities. Candidates requiring accommodation during the recruitment process are asked to contact Human Resources at [email protected].