Recruiter & HR Coordinator - Fixed-term Contract

Location:Hybrid position with minimum 3 days per week onsite in Saint-Laurent, Montreal, QC

Contract term:Start date ASAP through December 31, 2026 (fixed term)

Hours:Full-time, 40 hrs/week.

Reports to:VP, People & Culture

About Fresh Prep:

Fresh Prep is Canada's largest Canadian-owned meal kit company and a certified B Corporation. We employ more than 600 people across production facilities in British Columbia, Alberta, Ontario and Quebec, and we deliver fresh, pre-portioned meals to households across the country. Our Saint-Laurent facility is the hub of our Quebec operation and is growing.

Why this role exists:

Production is the engine of our business, and the engine only runs if the line is staffed. Over the next four months we need to hire a significant volume of Production Associates.
You will own the funnel end to end: sourcing, screening, scheduling, offers, and the onboarding handoff. You will also carry a lighter HR coordination load for the Quebec site to keep the employee lifecycle moving.

What you'll do:

High-volume recruitment (roughly 70% of the role)

• Own the full-cycle hiring process for Production Associates and other hourly production roles at Saint-Laurent, and support hourly hiring at our BC, Alberta and Ontario sites.

• Build and maintain a live pipeline sized to weekly production headcount targets set with Operations.

• Source through the channels that actually work for hourly hiring in Montreal: job boards, community and newcomer settlement organizations, local employment centres, social and community groups, referral programs, and direct outreach.

• Run high-throughput screening — phone screens, group interviews, and on-site open hiring days — with fast turnaround between application and offer.

• Manage temporary staffing agency relationships where agency labour is used, including requisitions, fill rates and conversion to permanent.

• Prepare and issue offer letters and coordinate pre-employment steps.

• Keep the ATS clean and current, and report weekly on time-to-fill, offer acceptance, interview show rate, first-day show rate and 30-day retention.

HR coordination (roughly 30% of the role)

• Coordinate onboarding logistics for new production hires: paperwork, payroll and system setup, PPE, access, uniform, and scheduling of required food safety and health & safety training.

• Maintain accurate employee records and support HRIS data integrity for the Quebec site.

• Support day-to-day employee lifecycle administration — status changes, employment verification letters, leave paperwork, offboarding.

• Act as a bilingual first point of contact for production employees on routine HR questions, escalating anything substantive to the People & Culture team.

• Support People & Culture initiatives at the site as needed, including translation and distribution of employee communications.

What we're looking for:

Required

• Demonstrated high-volume recruitment experience. You have personally hired at volume — think dozens of hourly hires in a quarter — in manufacturing, food production, warehousing, logistics, retail or QSR.

• 2+ years in recruitment, with at least one year focused on hourly or frontline roles.

• Hands-on ATS experience and comfort working from a metrics dashboard.

• Strong organization under pressure: you can run twenty open requisitions, three sites and a hiring event in the same week without dropping candidates.

• Based in Montreal and able to be on-site at Saint-Laurent regularly.

Nice to have

• HR coordination or HR generalist experience alongside recruitment.

• Familiarity with Quebec employment standards and CNESST requirements.

• Experience recruiting from newcomer, student or seasonal labour pools.

• Experience supporting a rapid site ramp-up or a new facility launch.

What success looks like:

• First 14 days: you know our roles, shifts and hiring managers; the pipeline is mapped; sourcing channels are live; weekly reporting is running.

• By 30 days: open production roles are filled to Operations' weekly targets, and time-to-fill is trending down.

• By December 31: headcount targets are met, onboarding is documented and repeatable, and a clean handover package sits with the People & Culture team.

What we offer:

• A defined, high-impact contract with a clear mandate and real ownership.

• Competitive contract compensation (range to be confirmed based on experience).

• The chance to build something durable at a B Corp that is growing in Quebec.

Note: strong performers in fixed-term roles are considered for future openings, but this contract carries no guarantee of extension or of permanent employment.