Administrative Assistant

The Alcohol and Gaming Commission of Ontario (AGCO) is an agency where innovation thrives, ideas flourish, and passion drives us to new heights of excellence. Reporting to the Ministry of the Attorney General, the AGCO is responsible for regulating Ontario’s vibrant alcohol, gaming, horse racing, and private retail cannabis sectors in accordance with the principles of honesty and integrity, and in the public interest.

The AGCO is seeking an experienced and highly organized Administrative Assistant to provide executive support to the Chief Human Resources Officer (CHRO). This critical role ensures the seamless coordination of administrative functions across the People and Culture division. The successful candidate will manage day-to-day workflows, oversee confidential communications, and facilitate executive interactions with internal and external stakeholders. Acting as a key liaison, you will contribute to the efficiency and effectiveness of the office while upholding the highest standards of professionalism, discretion, and organizational excellence.

What You Will Do:

• Manage the CHRO’s electronic calendars, schedule meetings, and ensure all relevant materials are prepared in advance.
• Organize meetings, prepare agendas, book meeting rooms, and distribute necessary materials.
• Assist in compiling reports, presentations, and data analysis to support executive decision-making.
• Develop, implement, and maintain office systems, including personnel records and confidential files.
• Serve as the primary point of contact for the CHRO, liaising with the CEO’s office, senior leaders, and external stakeholders.
• Manage incoming inquiries and draft divisional communications with accuracy and professionalism.
• Process invoices, reconcile CHRO expense claims, and review P-Card statements for accuracy.
• Receive divisional materials, including HR policies, financial reports, and compliance documentation, and distribute them for action among leadership.
• Track project milestones, coordinate meetings, and ensure deliverables align with AGCO’s strategic priorities.
• Coordinate divisional leadership meetings, including preparing agendas, inviting attendees, compiling information packages, and drafting and distributing minutes.
• Arrange catering and set up AV/IT systems for hybrid or in-person meetings.

You Have: 

• A minimum of five years of executive administrative experience, preferably within a corporate or government setting, supporting senior leadership and C-suite executives with diplomacy and discretion.
• A post-secondary degree or diploma in Business Administration or Human Resources is preferred.
• Demonstrated expertise in managing complex calendars for senior leadership with minimal supervision, ensuring a high level of accuracy and attention to detail in all scheduling and administrative tasks.
• Strong initiative and accountability, with the ability to take ownership of tasks and projects to ensure their timely and efficient completion. Capable of anticipating needs and acting independently with minimal guidance.
• Ability to assess and adapt to interpersonal dynamics, collaborating effectively with individuals at all organizational levels.
• Excellent written and verbal communication skills, particularly in drafting professional, clear, and impactful written communications, including memos, reports, and correspondence, tailoring content to the specific audience.
• Ability to handle sensitive information with professionalism and confidentiality.
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools.
• Experience coordinating with government and corporate stakeholders, ensuring professionalism in all interactions.
• Familiarity with AGCO policies, the regulatory environment, and corporate governance.
• Understanding of HR compliance regulations applicable to public organizations.
• The successful candidate must be eligible to work in Canada and will be subject to a criminal background check.

About the AGCO

The Alcohol and Gaming Commission of Ontario (AGCO) is an Ontario provincial regulatory agency that reports to the Ministry of the Attorney General. We are responsible for regulating the alcohol, gaming, horse racing and cannabis retail sectors in accordance with the principles of honesty and integrity, and in the public interest.

The AGCO is proud to be recognized as one of Greater Toronto’s Top Employers for the second year in a row. This annual distinction reflects our commitment to cultivating a workplace environment that prioritizes employee well-being, emphasizing work-life balance, mental health resources, and opportunities for professional growth. We remain committed to fostering a supportive and rewarding work environment for our employees.

What we offer

The AGCO provides a comprehensive range of benefits and programs (subject to eligibility), including:

• Generous time-off policy, including 2 volunteer days to contribute to causes that matter to you.
• Defined benefit pension plans to secure your financial future.
• Comprehensive health, dental, and vision plans, with 100% employer-paid premiums.
• Well-being credits to support gym memberships, therapy, financial planning, and more.
• Employer-paid parental leave top-up.
• Professional development opportunities with access to training programs, leadership resources, and reimbursement for professional memberships.
• 24/7 confidential support through our Employee Assistance Program.
• Convenient, central location near the subway line for easy access when working in the office. Paid onsite parking is also available.
  

Please note that only applications submitted through the Applicant Tracking System will be accepted. 

The AGCO is an inclusive and equal opportunity employer.

The AGCO has the responsibility to lead by example in advancing racial equity and to build a diverse, inclusive, accessible and respectful workplace where every employee has a voice and the opportunity to fully contribute. To this effect, you are encouraged to reflect upon the diversity you would bring to the role within your application including, but not limited to, individuals identifying with one or more of the under-represented groups identified within Ontario’s Human Rights Code.

Disability related accommodation during the recruitment process is available upon request. Persons with disabilities who require accommodation during the application process, or who need job postings in an alternative format, may email their request to [email protected]. The subject line should read “Accommodation in Application – [Position Title].

We do not use artificial intelligence (AI) tools to screen, assess, or select applicants at any stage of the hiring process. All applications will be reviewed and evaluated by our Human Resources team and hiring managers.