Accounts Payable Coordinator

Job Title: Accounts Payable Coordinator

Department: Finance

Reports To: Accounts Payable Supervisor

Location: Toronto, Ontario (4 days on site, 1 day remote)

Employment Type: Permanent Full-Time

About 123Dentist

At 123Dentist, we are one of Canada’s largest and fastest-growing dental support organizations, supporting more than 500 clinics and 10,000 team members nationwide. Our Finance team plays a critical role in ensuring the accuracy, efficiency, and scalability of our financial operations as we continue to grow.

About the Role

The Accounts Payable Coordinator is a key member of our centralized Accounts Payable team, supporting our national network of dental clinics.

You will process vendor payments, maintain accurate records, and work closely with clinics, vendors, and internal teams to make sure invoices are handled efficiently and paid on time. In a high-volume environment, you will help drive consistency, accuracy, and continuous improvement across the AP function.

This role is well-suited for someone who is detail-oriented, organized, and comfortable working in a fast-paced, process-driven environment.

What You’ll Do

• Process vendor payments and support day-to-day Accounts Payable operations across the clinic network
• Work with clinics and internal teams to confirm payment details and approvals are complete
• Ensure payments are processed accurately, on time, and in compliance with established workflows
• Liaise with vendors to resolve discrepancies and keep accounts up to date
• Complete supplier reconciliations accurately and within required timelines
• Support month-end activities, including journal entries, employee expense reimbursements, patient refunds, and credit card processing
• Manage payment distribution methods and ensure consistency across the network
• Identify and resolve exceptions proactively, escalating issues when required
• Contribute to a standardized, efficient AP function by supporting process improvements and automation initiatives

What You Bring

• 2+ years of experience in Accounts Payable or a similar finance role
• Strong proficiency in Microsoft Excel
• Experience working in high-volume, process-driven environments
• Strong attention to detail and accuracy
• Excellent communication and interpersonal skills
• Ability to manage multiple priorities and meet deadlines
• Strong problem-solving skills with a structured, analytical approach
• Experience with process improvement, automation, or OCR tools is an asset
• Experience with MS Business Central or similar ERP systems is an asset
• Working proficiency in French is an asset

What Sets You Apart

You bring a disciplined, detail-oriented approach with a strong focus on accuracy and follow-through. You are comfortable in a high-volume environment and take pride in keeping processes organized and running smoothly. You approach challenges with a practical mindset, spotting issues early and working toward solutions that improve efficiency and consistency across the function.

Why Join 123Dentist?

• Be part of a growing national organization with a centralized finance function
• Gain exposure to high-volume, multi-entity financial operations
• Work in a collaborative, process-driven environment
• Contribute to process improvements and system enhancement