Project Coordinator

Project Coordinator – Tenant Improvements/Retirement

Position Overview

Key Responsibilities

• Assist with estimating, scopes of work, budgets, preliminary schedules, tenders, and proposals.
• Set up projects, budgets, contracts, purchase orders, and project filing systems.
• Coordinate drawings, specifications, shop drawings, RFIs, submittals, change orders, site instructions, and consultant documentation.
• Monitor project schedules, budgets, costs, subcontractors, suppliers, and construction progress.
• Attend client, consultant, and trade meetings; prepare minutes and weekly client updates.
• Conduct field inspections and help ensure compliance with contract documents, safety requirements, and WorkSafeBC regulations.
• Assist with progress claims, subcontractor invoices, change orders, cost tracking, and monthly project reporting.
• Maintain current construction drawings and project documentation.
• Coordinate Notices of Project, Certificates of Occupancy, Substantial Completion, and project closeout.
• Support warranty and post-construction issues.
• Communicate effectively with clients, consultants, trades, civic officials, and internal teams.
• Escalate major disputes and project issues to Senior Management.

Qualifications

• 2+ years of construction project coordination experience, preferably in tenant improvements.
• Strong organizational, communication, and problem-solving skills.
• Proficiency with Procore and Microsoft Office.
• Familiarity with construction contracts, change orders, scheduling, and project documentation.
• Knowledge of WorkSafeBC requirements.
• Smartsheet experience is an asset.

Why VPAC?

• Competitive compensation and benefits
• Collaborative and supportive workplace
• Professional growth and mentorship opportunities

Compensation

$75,000.00 - $95,000.00 per year