Trade Compliance Manager

JOB DESCRIPTION

Location: Ottawa, Canada
In fast changing markets, customers worldwide rely on Thales. Thales is a business where brilliant people from all over the world come together to share ideas and inspire each other. In aerospace, transportation, defence, security and space, our architects design innovative solutions that make our tomorrow's possible.

Trade Compliance Manager

Ottawa, ON or Montreal, QC- Hybrid

Regulatory Compliance Requirements

• Requires direct or indirect access to hardware, software, technology or technical data controlled under the Canadian Export Control List, the ITAR or the EAR.
• Requires a positive Controlled Goods assessment as you will have direct access to hardware, software, technology or technical data controlled under the Canadian Controlled Goods Program.
• Required to obtain and maintain a Security Clearance at the NATO Secret Level.

Position Summary

We have a current vacancy for a Trade Compliance Manager who is responsible for the day-to-day administration and execution of trade compliance activities across multiple programs, projects, and business lines for the Thales Canada, Defence and Security (TCDS) operations across Canada. Working closely with the other members of the trade compliance team as well as project teams, supply chain, engineering, procurement, and business stakeholders, this role ensures that import, export, sanctions, customs, and regulatory requirements are identified, assessed, and addressed throughout a project’s lifecycle.

This position serves as a key trade compliance resource, supporting trade compliance assessments, identifying potential regulatory risks, escalating complex issues when required, and helping ensure projects remain compliant with applicable national and international trade regulations. While strategic leadership is provided by senior trade compliance personnel, the Trade Compliance Manager is expected to independently manage assigned compliance activities, perform risk evaluations, and exercise sound judgment in recognizing and addressing trade compliance concerns.

Key Areas of Responsibility  

Provide Trade Compliance expertise, assess risks, and implement all applicable national and international import and export control regulations for assigned projects, programs or business lines;

• Ensure timely and responsive day-to-day support of import compliance, outbound shipments, in-country transfers, and controlled shipments of goods or technology.
• Provide guidance on trade compliance risks, requirements, and mitigation actions.
• Draft a technology control plan or similar documentation with the project/program management team to ensure proactive compliance.
• Prepare and deliver trainings and briefings to project stakeholders.
• Manage access to controlled information on the project/program.
• Manage the transfer process of controlled information.

Maintain trade compliance records, documentation, approvals, and audit trails

• Determine, draft, submit and manage the required export authorizations.
• Perform restricted party screenings, validate the results, manage false positives and the hits in the screening tool, and escalate to the TCO as necessary.
• Support the export-control jurisdiction and classification program with Engineering and other relevant functions.
• Escalate complex or high-risk matters to senior trade compliance leadership as appropriate.
• Report any potential or actual trade compliance violations, unauthorized activities, and other compliance concerns to the TCO; support investigations with the relevant functions; and support the development, implementation, and closure of corrective and preventive actions.

Provide support to the local Trade Compliance Officer on activities such as:

• Internal audits, assessments and compliance reviews of TCDS operations in Canada

Assist in implementing and maintaining the local trade compliance program (LCP) aligned with Thales Group, GBU, BL, and Country trade compliance policies, procedures, and guidance

Minimum Qualifications  

• Diploma/Degree in business, or related field of study, or equivalent experience in a business environment
• 3-5 years of experience in international trade compliance including export control management, compliance (sanctions) and/or customs management
• Demonstrated knowledge of Canadian trade application programs (NEXCOL, CARM).
• Demonstrated knowledge of US ITAR and EAR regulations.
• Demonstrated communication skills, including proven ability to provide effective trade compliance training and presentations.
• Competency with restricted party screening tools.
• Must be highly proficient with MS Office tools.
• Aptitude for or experience with the use of information systems (ex: SAP, Windchill, etc..).
• Excellent English verbal and written communication skills

Preferred Qualifications

• Experience working in the defence industry
• Working knowledge of the Controlled Goods Program (CGP)
• Working knowledge of French an asset

If you’re excited about working with Thales, but not meeting the requirements for this position, we encourage you to join our Talent Community!

Special Position Requirements

Travel: Possible within Canada (travel to Ottawa if in Montreal or vice versa)

The reference Total Target Compensation (TTC) market range for this position, inclusive of annual base salary and the variable compensation target, is between Total Target Cash (TTC) $100,000 - $115,000 CAD Annual.

This reflects how companies in a similar industry and geographic region generally pay for similar jobs. This range helps the Company make pay decisions as one data point among many. Where a position falls within this range is also dependent on other factors including – but not limited to – the employee’s career path history, competencies, skills and performance, as well as the company’s annual salary budget, the customer’s program requirements, and the company’s internal equity. Thales may offer additional benefits and other compensation, depending on circumstances not related to an applicant’s status protected by local, state, or federal law.

We use artificial intelligence–enabled tools as part of our recruitment process to support activities such as candidate discovery, résumé matching, and interview scheduling. These tools may help screen and assess applications and recommend potential matches based on the requirements within the job description.  All hiring decisions, including candidate evaluation, selection, and disposition, are made by human recruiters. Artificial intelligence does not make hiring decisions on our behalf.

Why Join Us?

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Thales provides an extensive benefits program for all full-time employees working 24 or more hours per week and their eligible dependents, including the following: 

• Company paid Extended Health, Dental, HSA, Life, AD&D, Short-term Disability, Cancer Care Program, travel insurance, Employee Assistance Plan and Well-Being program.

• Retirement Savings Plans (RRSP, DCPP, TFSA) with a company contribution and a match to a DCPP, with no vesting period.

• Company paid holidays, vacation days, and paid sick leave. 

• Voluntary Life, AD&D, Critical Illness, Long-Term Disability.

• Employee Discounts on home, auto, and gym membership.

Thales is an equal opportunity employer which values diversity and inclusivity in the workplace. Thales is committed to providing accommodations in all parts of the interview process. Applicants selected for an interview who require accommodation are asked to advise accordingly upon the invitation for an interview. We will work with you to meet your needs. All accommodation information provided will be treated as confidential and used only for the purpose of providing an accessible candidate experience.

This position requires direct or indirect access to hardware, software or technical information controlled under the Canadian Export Control List, the Canadian Controlled Goods Program, the Canadian Industrial Security Program, the US International Traffic in Arms Regulations (ITAR) and/or the US Export Administration Regulations (EAR). All applicants must be eligible or able to obtain authorization for such access including eligibility to the Canadian Controlled Goods Program and able to obtain a Canadian NATO Secret clearance.