Administrative Coordinator

To keep our operations running smoothly, we are looking for a proactive, resourceful and dedicated person with a knack for finding solutions. In this pivotal role across Spiria’s departments, you will support teams with administrative, logistical and other matters. You will work with colleagues both in the office and remote.

• Keep the office stocked with food and supplies, and oversee coffee machine maintenance;
• Handle building-related matters (air conditioning, employee and visitor access, equipment deliveries, etc.);
• Arrange travel and accommodation for employees on the road;
• Manage supplier relationships, obtain quotes, and follow up on orders and invoices;
• Plan, organize and coordinate corporate events and social activities;
• Coordinate logistics for one-off workspace projects, such as an office move or reconfiguration;
• Provide administrative support to various departments: taking meeting minutes, preparing documents, tracking deadlines, and maintaining and filing records;
• Welcome visitors, clients and candidates, and prepare meeting rooms;
• Suggest improvements to make administrative processes simpler and more efficient.

• In-person presence at the Montreal office required at least 3 days a week;
• Starting hourly wage: $25.00, based on a 25-hour work week (Possibility of moving to a full-time position.)

• 3 weeks of vacation (or more, depending on experience);
• 5 days off over the holiday season;
• Flexible days off for personal reasons and life’s unexpected events;
• Annual Spiri-Flex reimbursement for health, ergonomics and connectivity expenses.