Office Operations Assistant

Facility & Supply Management

• Maintain a clean, organized, and welcoming office environment and common storage areas.

• Monitor inventory levels, restock supplies across office and kitchen areas, and place timely reorders.

• Research vendors, gather quotes, and assist with cost-effective procurement of office supplies and services.

• Coordinate routine maintenance requests and service calls with building management and external vendors.

Administrative & Front Desk Support

• Greet visitors, manage guest check-ins, and direct incoming phone, email, and front-desk inquiries.

• Receive, sort, and distribute incoming mail, packages, and courier deliveries.

• Perform routine data entry, document scanning, filing, and digital record organization.

• Run occasional local operational errands as needed (e.g., picking up supplies, postal runs).

Meetings, Events & Logistics

• Prepare meeting rooms, ensure AV equipment is functional, and arrange catering for internal/external meetings.

• Manage daily office snacks, team lunches, and beverage inventory.

• Assist in planning, setting up, executing, and cleaning up after company events and team celebrations.

Team & Onboarding Support

• Assist with new employee onboarding by preparing physical workstations, assigning access badges, and assembling welcome kits.

• Support various departments with ad-hoc operational tasks and special administrative projects as assigned.