Administrative Assistant

Job Overview:

SUMMARY

The Site Administrator will be responsible for day-to-day administrative duties as requested by management, as well as assisting various departments at our facilities in Edmonton, AB.

JOB DUTIES

• Process and track material requisitions, ensuring proper approvals and documentation are maintained.
• Prepare and maintain Material Receiving Reports (MRRs) and receiving records.
• Update project logs, spreadsheets, and tracking reports for materials and project activities.
• Coordinate with project management, procurement and fabrication teams to support project execution.
• Maintain organized project files, records, and document control systems.
• Monitor outstanding material deliveries and communicate status updates to project teams.
• Perform general administrative duties such as filing, scanning, photocopying, creating memos, etc.
• Process and track material requisitions, ensuring proper approvals and documentation are maintained
• Various other duties as requested by management

QUALIFICATIONS/SKILLS

• 1 - 3 years’ site administrative experience
• Excellent verbal and written communication skills
• Skilled in the use of MS Office (Word, Excel, Outlook, PowerPoint)
• Must be able to work under pressure, to multi-task, and meet deadlines
• Possess strong organizational skills

A degree in Business Administration or related education would be considered an asset.

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