Constituency Assistant - Events and Outreach

Company Description

The Office of Julie Dzerowicz, Member of Parliament for Davenport, serves constituents in one of Toronto's most diverse communities by providing federal government services, addressing local concerns, and fostering community engagement. The office works closely with residents, community organizations, businesses, and stakeholders to support public policy initiatives, organize outreach events, facilitate government programs, and strengthen connections between constituents and the federal government.

Through community events, stakeholder engagement, and public outreach, the office strives to maintain a strong and visible presence throughout Davenport and ensure that residents feel heard, represented, and connected to their federal representative.

Job Description

The Office of Julie Dzerowicz, Member of Parliament for Davenport, is seeking an enthusiastic, proactive, and community-minded individual to join the team as a Constituency Assistant – Events and Community Outreach.

About the role:

Are you someone who is always getting involved, bringing people together, and finding opportunities to connect with your community? Do you enjoy attending local events, volunteering, participating in community groups, and building relationships with people from diverse backgrounds?

If so, this could be the role for you.

The Constituency Assistant - Events and Outreach is responsible for the planning, coordination, and execution of community events, meetings, and stakeholder engagements initiatives throughout the riding. This role involves extensive collaboration and organization with local organizations, community leaders, and residents to strengthen relationships and support meaningful engagement opportunities.

The successful candidate will help ensure the Member is represented at important community events and will assist in organizing events hosted by the Member, including roundtables, town halls, question-and-answer sessions, and other community-focused initiatives. You will play a key role in ensuring the Member maintains a strong and visible presence throughout the riding.

This position requires a highly organized, detail-oriented individual who excels at juggling multiple priorities and ensuring timely follow-up on a variety of local issues.  A great role for someone who is an enthusiastic, and community-minded person that enjoys event planning, stakeholder engagement, and building strong relationships across diverse communities.

Primary responsibilities:

• Plan, coordinate, and execute the Member's community events, including roundtables, town halls, and other public engagement initiatives in a very organized and detail oriented fashion. 
• Oversee the coordination, planning and logistics for all events, including such things as: run-of-show oversight, venue bookings, guest and volunteer engagement. 
• Manage the Member’s Toronto Calendar, including all critical details, meeting purpose, meeting briefs, etc. with a strict attention to detail and planning.
• Ensure accurate documentation during meetings and timely follow-up files and subsequent communications to the public.
• Build and maintain strong relationships with community organizations, local leaders, stakeholders, and residents.
• Keep updated all databases, master lists with key stakeholder information. 
• Act as the primary point of contact for stakeholders, by drafting and coordinating community-facing correspondence, invitations, event communications, and outreach materials.
• Collaborate with colleagues and provide logistical, administrative, and on-site support to ensure successful outreach activities and community engagement efforts.
• Monitor all community groups via all key social media platforms and google groups for local activities and issues in order to maintain strong ties in the community by identifying local concerns and opportunities for engagement.
• Monitor local news and community activities to flag emerging issues at the local and national level and assist in proactive outreach.
• Work with office colleagues, Ministry and Research Bureau contacts, and the Member to find resolutions to issues.

Top reasons to apply:

This is an opportunity to turn your passion for community involvement into meaningful work in public service. This role offers a unique opportunity to make a tangible difference in one of Toronto’s most diverse and dynamic communities while working closely with Julie Dzerowicz, a four-term Member of Parliament known for her commitment to equality, community engagement, and public service.  In this role, you will be at the centre of local engagement, building relationships with community leaders, organizing impactful events, helping address issues that matter to residents, and ensuring the Member maintains a strong presence throughout the riding. It is an ideal position for someone who is passionate about public service, enjoys connecting with people from diverse backgrounds, thrives in a fast-paced environment, and wants to develop valuable skills in stakeholder relations, event management, communications, and government affairs while contributing directly to Canada's democratic process.

Qualifications

Education:

• Post-secondary education or recent graduation in a relevant field such as events planning communications, public administration, political science, business administration, or a combination of education and experiences in event management, community development or previous volunteer experience.

Experience:

• Demonstrated involvement in community activities, volunteer initiatives, clubs, associations, student organizations, non-profits, or other groups that bring people together.
• Accustomed to self-starting and taking initiative where needed.  Not afraid to identify gaps and opportunities for improvement.
• Experience building relationships with diverse groups of people and engaging with community organizations, local leaders, or members of the public.
• Strong interpersonal and communication skills, including the ability to engage confidently with people from different backgrounds.
• Experience working with or engaging with community organizations, clubs, student groups, or non-profit organizations.
• Previous event planning or event coordination experience in a professional, volunteer, student, or community setting.
• Strong organizational and project coordination skills, including the ability to manage multiple priorities and pay close attention to detail.
• Experience with public speaking and presentations.
• Familiarity with the Davenport community and its local organizations, neighbourhoods, and priorities is an asset.

Working Requirements:

• Valid driver's licence and access to a reliable personal vehicle.
• Availability during evenings and weekends as required.
• Willingness to work both in the office and out in the community, including attending events and meetings at various locations throughout Davenport.

Additional Information

Members of Parliament are individual employers who are responsible for recruiting, hiring and managing the employees who help them carry out their parliamentary duties. Terms and conditions of employment vary from one MP's office to another.

If you have an accommodation request, require material in an accessible format, or need additional support with the application process, please contact Recruitment and Selection Services at [email protected].

We thank all candidates for their application. Only selected candidates will be contacted for next steps.

This posting will remain advertised until all business requirements are met. Applicants who meet the qualifications may be contacted for further assessment at any time.