Accounts Payable Clerk

JOB SUMMARY

The Strategic Sourcing & Supply Chain Management Branch is responsible for developing, implementing and managing leading edge sourcing initiatives that will drive value and achieve cost savings for City departments, Library Services, and Ottawa Police Services. The Branch establishes sound strategic sourcing practices for a wide range of complex and high profile city-wide projects that span the full sourcing lifecycle, including research and industry analyses, strategy development, project planning, scheduling, resource allocation, and executive reporting.  

You are responsible for processing accounts payable, maintaining vendor master records and document management in a centralized, high-volume invoice processing unit. This includes the opening and distribution of mail, initiating electronic workflow, data entry of invoice details, invoice matching to purchase order receipts (three-way match completion), invoice processing issue resolution, completion of payment runs and distribution of cheques, and filing of source documents in records management systems.

EDUCATION AND EXPERIENCE

Completion of Grade 12 

Minimum of 3 years of related accounting/business/clerical experience 

KNOWLEDGE

• Knowledge of the city organization, financial policies and procedures
• General knowledge of generally accepted accounting principles and commodity tax legislation
• Problem-solving and customer service techniques/city practices related to interacting with the public
• Knowledge of applicable health and safety legislation, including the rights and duties of workers.
   

COMPETENCIES, SKILLS AND ABILITIES

• Able to work independently with minimum supervision, and collaboratively with other staff as part of a team
• Possess organizational skills and flexibility to plan, initiate, organize and prioritize own work, and to deal effectively with multiple demands, conflicting priorities, pressures and deadlines
• Able to understand, conceptualize and apply directions, policies and procedures
• Able to identify and assess problems and to use analytic and problem solving skills in relation to invoice processing and SAP FI/MM integration
• Able to complete financial reconciliations and to detect, resolve and correct errors
• Able to use MS Office Suite including demonstrated intermediate MS Excel skills 
• Able to use corporate SAP system, automated invoice processing system and to work with advanced computer applications
• Possess customer service sensitivity and the ability to listen, probe, and tactfully respond 
• Communicate effectively, both orally and in writing 
• Able to work rapidly to produce accurate work in a high volume data processing environment
• Possess sound judgment, tact and diplomacy
• Flexible and adaptable
• Possess a work record of good attendance and job performance