Records Analyst I

About Us

The Department of Communities, Culture, Tourism and Heritage (CCTH) supports communities across the province to be welcoming, inclusive and accessible, providing a great quality of life for Nova Scotians and a memorable experience for visitors. We value the collective diversity of our heritage and our people and believe in the transformative nature of culture to help create healthy, active, growing communities.

For more information visit https://www.novascotia.ca/government/communities-culture-tourism-and-heritage

About Our Opportunity

As a Records Analyst 1, reporting to the Records Analyst 2, you analyze and verify information from a variety of sources to ensure departmental records are complete, accurate, accessible, and secured against unauthorized access or disposal.  Liaising regularly with departmental staff, delivering training, and supporting the Provincial Central Registry are also key responsibilities.

Primary Accountabilities

The expertise you provide begins with your strong foundation in records management theory and requires rigorous attention to detail as you carry out your responsibilities.  These include:

• Implementing and maintaining the standard classification and retention schedule for both administrative records (STAR) and operational records (STOR)
• Oversight of all department record disposals as needed
• Maintaining the records management database to ensure a comprehensive inventory of all departmental records
• Consulting with departmental employees on naming conventions, records capture processes, and recommending changes to the classification system as needed
• Responding to information inquiries and ensuring that departmental record procedures are followed
• Delivering departmental records management training

Qualifications and Experience

Bachelor’s degree in a related field is required; or a diploma in records management, information management or library science and two (2) years of directly related work experience; or an equivalent combination of training and experience may be acceptable.

Must have excellent overall computer literacy.  A working knowledge of STAR/STOR, legacy classification systems, and records retention schedules, and a thorough familiarity with the Government Records Act, Public Archives Act, and the Freedom of Information and Protection of Privacy Act, is required.

Strong client service orientation is required. Must have ability to work under minimal supervision as well as maintain strict confidentiality and be tactful in dealing with all clients. The ideal candidate will have excellent organizational skills, and the ability to communicate effectively both verbally and in writing.

Travel throughout the province to the district offices may be required; therefore, candidates will need a valid driver's license.

Completion of the Provincial Government Records Management courses and any other training in Records and Information Management would be considered an asset. Knowledge of Government's records management policies and procedures is considered an asset. Further assets to be considered include experience in oral presentations and training groups of people.

We will assess the above qualifications and competencies using one or more of the following tools: oral presentations, interview(s), and reference checks.

Equivalency

An equivalent combination of education and experience may be considered; examples of equivalencies include:

• 4 years of related experience.

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Benefits

Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs.  For information on all our Benefit program offerings, click here: Benefits for government employees.

Working Conditions

• Normal work week is 35 hours/week, 7 hours/day.
• Ability to review documents or files for hours is required.
• Must be able to lift and carry boxes weighing up to 40-45 pounds and climb step ladders.
• Requires working in file rooms with records that may be dusty.
• Occasional travel to regional offices or off-site storage as required, as such a Driver’s license is an asset.

What We Offer