Sr Admin Assistant

MDA Space (TSX: MDA) is a trusted mission partner to the global space industry, bridging the gap between what is proven and what is possible. As a pioneer in robotics, satellite systems, and geospatial intelligence—with a 55-year history of world firsts and more than 450 missions—MDA Space is a global leader in communications, Earth observation, and space satellites, as well as space infrastructure and exploration. The MDA Space team, comprising more than 3,000 space experts in Canada, the United States, and the United Kingdom, possesses the knowledge and expertise needed to transform a client’s bold vision into a feasible mission, thanks to a unique combination of experience, technical excellence, and a sense of wonder that has been part of our DNA since day one. For those who dream big and push the boundaries on Earth and among the stars to change the world for the better, we’ll take you there.

We are looking for an Sr Admin assistant to join our satellite systems team at our Montreal office.

Role:

Reporting to the VP of Operations of the MDA Space business unit, the Administrative Assistant provides administrative support to the senior leadership team. The incumbent handles details of a highly confidential and critical nature with tact and diplomacy. Position requires knowledge of the company’s operations, policies and and people.

Responsibilities :

• Coordinates and schedules meetings, conferences, visitors for the senior leadership team
• Manages the Directors calendars, including adding events, rescheduling appointments and providing daily briefings
• Oversees all incoming and outgoing communications, including emails, phone calls, reports, and internal correspondence
• Collects and prepares information or presentation material for use in discussions and meetings
• Drafts communications
• Conducts research and creates reports on various topics based on the needs of the leadership team
• Processes all expense reports per company travel policies. Reconcile AMEX statement and receipts
• Keeps important information and documents organized physically, and electronically
• Handles travel arrangements for the leadership team

Minimal Qualifications Required :

• College diploma. Bachelor degree preferred.
• 5+ years’ experience in an Administrative Assistant role.
• Strong analytical, administrative, organization and problem solving skills. Able to multi-task.
• Excellent skills working with Microsoft Outlook, Work, Excel, PowerPoint and various web conferencing tools.
• Must be detail oriented, as accuracy is essential in the preparation of reports and presentation materials.
• Must be a team player and willing to work outside normal hours occasionally.
• Requires excellent time management skills and possess a professional manner.
• Must be proficient in both French and English, oral and written. (Contact with customers outside Quebec).

#LI-PP1  #IND1

Special Considerations:

Successful candidates must obtain and hold security clearance at the reliability status level, and pass security assessment for the Controlled Goods Program (CGP) .

Benefits statement :

MDA provides competitive compensation and benefits packages for its employees at all locations. As a team member of MDA, you and your qualified dependents are eligible to participate in a benefit plan that ensures a comprehensive level of protection through competitive health care including; extended healthcare and flexible drug plans, dental and vision benefits, disability income protection, life insurance, group retirement savings plans; and an employee and family assistance program.

Equal opportunity statement :

MDA is an equal opportunity employer prizing diversity and inclusion. We are committed to treating all employees and applicants for employment with respect and dignity. If you require assistance and/or reasonable accommodation due to a disability during the application or the recruiting process, please feel free to notify us.