HR Administrator

Company Overview

At Mara Renewables Corporation (Mara), we exist to re-engineer nature’s pantry, reimagine human nutrition, and revitalize wellness and the environment. We believe there has never been a more critical need to evolve health ingredients for human nutrition and related industries using the power of science and nature to build a more sustainable and healthier world.

Mara’s remarkable journey has transformed us from a research & development startup into a global leader within the algal omega-3 oil industry, encompassing pivotal sectors such as food, beverage, and infant nutrition. Our commitment to commercializing our unique patent-protected technologies, coupled with the expertise of our diverse and exceptionally talented team, has been the driving force behind our success.

Position Summary

The Human Resources Administrator plays an important role in supporting the day-to-day operations of the Human Resources function while helping create an exceptional employee experience. This role provides administrative and operational support across the employee lifecycle, ensuring HR programs, processes, and systems are delivered accurately, efficiently, and consistently.

Working closely with the Vice President, Human Resources, HR Advisor, and Executive Assistant, the Human Resources Administrator supports a broad range of HR activities, including onboarding, HR administration, employee communications, workplace operations, and leadership support. This position is ideal for someone who is eager to begin or grow their career in Human Resources while gaining hands-on experience across many areas of the profession.

As Mara continues to grow, this role offers the opportunity to develop new skills, contribute to meaningful HR initiatives, and help foster a collaborative, engaging, and people-first workplace.

This is a Hybrid role (3 days in office, 2 days remote), located in Dartmouth, Nova Scotia.

Key Responsibilities

HR Information Systems & Employee Records

• Maintain accurate and confidential employee records and HR documentation, including employee files, templates, and forms within the Human Resources Information System (HRIS), ensuring all information remains current, complete, and compliant with company policies and legislative requirements.
• Prepare HR reports, metrics, and administrative documentation as required.
• Assist with maintaining and improving HR administrative processes and documentation.

Employee Lifecycle & HR Administration

• Coordinate onboarding and offboarding activities, ensuring documentation, system access, equipment, and employee setup activities are completed accurately and on time.
• Prepare onboarding materials and help create a welcoming and engaging experience for new employees.
• Coordinate the company's mobile device program, including device assignments, inventory management, and vendor communications.
• Provide day-to-day administrative support across the Human Resources function.
• Learn and effectively utilize HR systems and technology to support evolving business needs.

Employee Experience & Internal Communications

• Assist with employee engagement initiatives, recognition programs, wellness activities, and culture events.
• Support employee surveys and feedback initiatives through coordination and administrative assistance.
• Assist with the preparation and distribution of engaging internal communications, including the monthly employee newsletter, by gathering and coordinating content that celebrates employee achievements, shares company updates, promotes learning opportunities, and highlights organizational initiatives.
• Support the communication of HR programs, employee events, policy updates, and employee resources.
• Contribute to HR projects and initiatives that enhance the employee experience and support Mara's people strategy.

Leadership & Workplace Operations

Working alongside the Executive Assistant, help support the day-to-day operations of the Senior Leadership Team while contributing to a welcoming, organized, and productive workplace by:

• Coordinate business travel, expense reporting, and administrative logistics for members of the Senior Leadership Team, ensuring accuracy, efficiency, and compliance with company policies.
• Coordinate workplace operations and hospitality, including meeting logistics, shared office resources, workplace amenities, and catering for meetings, remote employees, and visitors, helping create a welcoming and well-supported employee experience.
• Provide administrative support for meetings, special projects, and cross-functional initiatives, contributing to the smooth operation of the HR team and the broader organization.

Qualifications & Experience

Education & Experience

• Diploma in Human Resources or a related field (completed or in progress), or an equivalent combination of education and relevant experience.
• Previous administrative, office, or Human Resources experience is considered an asset.
• Co-op, internship, volunteer, or student leadership experience is welcomed.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
• Experience using HRIS platforms such as BambooHR is considered an asset.

Knowledge, Skills & Abilities

• Excellent organizational skills and exceptional attention to detail.
• Strong written and verbal communication skills.
• High level of professionalism and the ability to maintain confidentiality.
• Strong interpersonal and customer service skills with a collaborative approach.
• Excellent time management skills with the ability to manage multiple priorities.
• Positive attitude with a willingness to learn, adapt, and take on new challenges.
• Comfortable learning and using new technologies and HR systems.
• Dependable, proactive, and able to work independently while contributing as part of a team.
• Demonstrates sound judgment, professionalism, and a commitment to delivering high-quality work.

Who You Are

You're organized, dependable, and genuinely enjoy helping others. You take pride in your work, pay attention to the details, and find satisfaction in making sure things run smoothly behind the scenes.

You're excited to begin—or continue—your career in Human Resources and are eager to learn. You ask thoughtful questions, embrace new challenges, and appreciate the opportunity to gain experience across many different areas of HR and workplace operations.

Most importantly, you embrace Mara's collaborative, hands-on culture. You're someone who is willing to roll up your sleeves and jump in wherever support is needed. Whether you're welcoming a new employee, updating HR records, coordinating travel, organizing a lunch for visiting employees, stocking the coffee station before an important meeting, or helping with a company event, you understand that every task contributes to creating a positive employee experience and supporting the success of the business.

You know that no task is too big or too small, and you're someone your teammates can count on to pitch in, stay positive, and get the job done.

Why You'll Love This Role

No two days at Mara are exactly the same. 

One day you might be welcoming a new employee on their first day, the next you could be coordinating travel for a senior leader, organizing an employee event, preparing the monthly newsletter, or supporting a new HR initiative. You'll have the opportunity to contribute to many different areas of Human Resources while working alongside experienced HR professionals who are invested in your growth and development.

This is an excellent opportunity for someone looking to build a career in Human Resources. You'll gain hands-on experience across the employee lifecycle, learn how a growing global biotechnology company operates, and develop practical skills that will provide a strong foundation for your HR career.

If you enjoy variety, love helping people, and want to make a meaningful impact on the employee experience, you'll feel right at home at Mara.