Administrative Assistant

Job Overview

Keep Our Operations Running Smoothly

Are you the person who thrives on staying organized, keeping things on track, and being the go-to resource for a busy team? We're looking for an Administrative Assistant to be the welcoming face of our Fort McMurray office and a key support partner for employees, vendors, and visitors. In this dynamic role, you'll help coordinate office operations, facilities, fleet administration, purchasing activities, and special projects that keep our business moving forward. If you're proactive, detail-oriented, and enjoy variety in your day, we'd love to hear from you.

Reports to: Service Administration Supervisor
Shift: Monday-Friday, 8h a day, in office 
Allowances: Additional premiums and allowances are associated with this position due to location
Safety Sensitive: No- RCMP criminal record check and submission of 5-year provincial driving record will be required
Travel: up to 25% travel within Canada
Relocation: This position does not offer relocation

Key Job Responsibilities

• Serve as the first point of contact for visitors, vendors, and employees, delivering a professional and welcoming experience while managing reception, phones, and office access
• Coordinate day-to-day office operations, including mail and courier services, meeting room scheduling, office supplies, and workplace amenities
• Support facilities management by coordinating maintenance requests, contractor services, office events, and general workplace requirements
• Administer company fleet activities, including vehicle bookings, maintenance scheduling, and coordination of new vehicle purchases
• Manage purchasing and administrative processes, including SAP purchase requisitions, purchase order reconciliation, invoice verification, and record keeping
• Provide administrative support across departments, including document preparation, customer invoicing support, reporting, and special projects as required

Qualifications/Requirements

• Office Administration Certificate or Diploma, or an equivalent combination of education, training, and experience
• 3-5 years of experience in an administrative, office coordination, or business support role
• Strong customer service, communication, and relationship-building skills, with the ability to interact professionally with employees, vendors, and visitors
• Excellent organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment
• Proficiency with Microsoft Office (Outlook, Word, Excel, Teams); experience with SAP or a similar ERP system is considered an asset
• Experience supporting office operations, facilities, fleet administration, purchasing, or accounts payable processes, combined with a strong commitment to safety and compliance

Additional Information

This posting reflects an existing vacancy within our organization. The position is currently open, and we are actively seeking a candidate for immediate placement. The successful applicant will fill a vital role that is ready to be stepped into without delay. Artificial Intelligence (AI) may be used to assist with interview scheduling and other administrative tasks during the hiring process. However, AI is not used in candidate screening, evaluation, or selection decisions. All hiring decisions are made by our human hiring teams and your application will be reviewed and considered personally by one of them. 

Accommodation during the recruitment process is available on request. While we appreciate all applicant submissions, only those considered to be most qualified will be contacted for further assessment. 

Note to Recruiters: Komatsu and its subsidiaries do not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to Komatsu, directly or indirectly, will be considered Komatsu property. Komatsu will not pay a fee for any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid, written, and fully executed agency agreement contract for service to submit resumes.