Accounting Assistant I - Corporate Billings

The Corporate Accounts Receivable (AR) team is responsible for the delivery of internal and external billings for goods and/or services provided by the City. As an Accounting Assistant I - Corporate Billings, your primary role will be processing and generating customer invoices and payment reminders, managing customer account reconciliations, and generating accounting reports. You will provide excellent customer service on behalf of City departments in accordance with defined policies and procedures. Your success will be measured by your ability to achieve timely results in the context of a respectful, inclusive, and service-minded style.

What will you do?

• Process Corporate billings, Fleet billings, and Sales & distribution (S&D) invoicing for various services and/or goods provided by the City through Billing advice requests, pass-offs, uploads, S&D, and M5 billing simulations
• Manage a portfolio of assigned customer accounts, such as Rent, Leases, various Transportation portfolios, Transit, and Fleet Billings
• Check, review, validate, and enter information submitted, ensuring the adequacy of supporting documents for completeness and accuracy, as well as compliance with business process requirements and accounting distribution (i.e., Cost Centres, Work orders, Net Work Activity, and internal orders)
• Generate corporate daily invoices and payment reminders, including mail-out and electronic invoicing
• Perform periodic AR customer account and General Ledger reconciliations for daily, weekly, and month-end clearing and transfers to ensure collectability and minimize bad debts
• Check, review and process refunds to customers on over payments and clear over and under small balances
• Reconcile General Ledger Accounts related to AR such as 204000 auto post accounts and Warranty account 201180
• Review and analyze customer accounts, respond to customer inquiries over the phone or in written form, and resolve disputed invoices
• Other related responsibilities

• A recognized accounting certificate
• One (1) year of experience in an office environment

Assets:

• Demonstrated competency in the use of Microsoft Word, Excel, Google applications, and other financial software (e.g., SAP AR module)
• Basic knowledge of accounting and administrative procedures and regulations, including GAAP, FOIP and GST

Skills required for success:

• Knowledge of corporate and departmental policies, procedures, bylaws, and processes, as well as provincial and federal legislation regarding accounts receivable duties
• Strong customer service and communication skills to deal courteously with the public over the phone and in writing, utilizing positive problem-solving abilities
• Strong organizational skills to deliver large volumes of work within defined timelines while working independently with high attention to detail
• Ability to contribute as a positive team player in a customer-focused service environment
• Alignment to our Cultural Commitments and Leadership Competencies(https://bit.ly/4brRrXm)
• Embracing a culture of equity, diversity, reconciliation and inclusion

Conditions of Employment:

• Applicants may be tested
• Hire is dependent on a Criminal Records Check (CRC) security clearance that is satisfactory to the City of Edmonton and is a requirement of this position. There may be a cost associated with this requirement

The City of Edmonton values applicants with a diverse range of skills, experiences and competencies, and encourages you to apply. We strive to provide reasonable access and accommodations throughout the recruitment process. To request an accommodation, please contact[email protected]. Learn more about our benefitshttps://bit.ly/COEbenefits.

Up to 1 temporary full-time position up to 18 months in accordance with Article 18.02 of the Collective Agreement

Hours of Work: 40 hours per week, Monday - Friday

The weekly hours of work for this position are currently under review and may change at a future time. Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement and the incumbent will be notified in advance.

Salary Range:$29.924 - $37.552 (Hourly) ; $62,481.310 - $78,408.580 (Annually)

Recruitment Consultant: KE/SB

Edmonton rests in the heart of Treaty Six territory in Alberta and the homelands of the Metis Nation