Talent Acquisition Operations Specialist

Job Title: Talent Acquisition Operations Specialist

Location: Cambridge, ON | On-site

Job Type: Full-time

Compensation:$65,000 - $80,000

Benefits: RRSP, health/dental/vision package, reimbursement for tuition and professional dues, paid vacation, personal days, and sick days

The Position

As the Talent Acquisition Operations Specialist, you will be responsible for strengthening and managing the systems, processes, and programs that support recruitment operations from offer acceptance through onboarding. Working closely with Talent Acquisition, HR Business Partners, hiring managers and external partners, you will help ensure our recruiting technology, onboarding experience, and Early Careers programs are consistent, efficient, and scalable.

This role is best suited for someone who is systems-minded, highly organized, comfortable working within ATS and HRIS platforms, and able to take ownership of operational programs that directly impact candidates, new employees, and hiring teams.

What You'll Do

• Manage talent acquisition operations across the hiring lifecycle, with a focus on systems, workflows, data accuracy, offer-to-start processes, and onboarding readiness.
• Partner closely with Talent Acquisition team to manage the transition from candidate acceptance through day-one onboarding and early employee integration.
• Own and continuously improve Eclipse Automation's bi-weekly onboarding program for all full-time employees, ensuring content, logistics, stakeholder involvement, and new hire experience are well managed.
• Administer and optimize recruitment processes within Dayforce ATS, ensuring workflows, recruitment records, documentation, and reporting are accurate, compliant, and audit-ready.
• Support recruitment reporting, system enhancements, process documentation, and operational excellence initiatives that improve efficiency and consistency across Talent Acquisition.
• Lead Early Careers recruitment, including co-op, internship, and new graduate hiring, from workforce planning support through candidate experience, offers, and onboarding.
• Build relationships with colleges, universities, and other talent pipeline partners.
• Partner with Eclipse Automation's MSP provider and manage onboarding related operational escalations for contractor hiring.
• Deliver an exceptional, process-driven experience for candidates, hiring managers, and new hires by ensuring systems, communications, and onboarding activities are accurate and timely.

What We're Looking For:

• 5+ years of experience in Talent Acquisition Operations, HR Operations, recruitment systems administration, onboarding program management, or a related field.
• Strong comfort working within ATS and HRIS platforms.
• Experience managing onboarding programs, offer-to-start processes, employee lifecycle workflows, or similar HR operational programs.
• Experience supporting or leading campus, co-op, internship, or graduate recruitment programs is an asset.
• Strong organizational, communication, stakeholder management, and process improvement skills.
• High attention to detail and ability to manage multiple priorities.
• Systems-minded with the ability to identify process gaps, improve workflows, and translate operational needs into practical system or process solutions.

Eclipse Automation is committed to creating an accessible and inclusive work environment. It is our policy to recruit and select applicants solely on the basis of their qualifications. We are an equal opportunity employer that hires talent regardless of age, race, creed, colour, religion, national origin, ancestry, marital status, sexual orientation, gender identity or expression, disability, or any other status or condition protected by applicable law.

At Eclipse Automation, we believe in the power of human connection. We do not use AI in our hiring process; every application is personally reviewed by a member of our team to ensure each candidate receives careful consideration.

This publicly advertised job posting is for an existing vacancy. We are seeking a qualified candidate to join our team and assume the responsibilities of this role.

Eclipse Automation encourages applications from all qualified candidates. Those in need of accommodation at any stage of the recruitment process should notify [email protected]. Any information received that relates to accommodation needs of a candidate will be addressed in a confidential manner.