Billing Administrator

Overview Blake, Cassels & Graydon LLP (Blakes), one of Canada’s largest and most successful law firms, is currently looking for a Billing Administrator to join the Finance department in the Calgary office. Reporting to the Manager, Finance and supporting the National Billing Team, the Billing Administrator is responsible for the complete billing cycle from prebill generation to submission of bills into clients’ billing systems in accordance with Firm policies and procedures. The role provides exceptional billing support in a timely manner both to internal and external clients. Responsibilities Primary responsibilities of the position include, but are not limited to:Working closely with partners and legal assistants to prepare client accounts in a timely manner by preparing reports, creating prebills on demand and assisting with regular billing and special billing requestsReviewing all client accounts for accuracy and adherence to outside counsel guidelinesUploading the Firm’s accounts into the client’s e-billing system and managing all issues related with the uploadsAssist with managing the monthly accrual process and uploading it to the client’s e-billing system, as requiredAnswering questions about the billing process, invoices, billing templates and billing issuesAnalyzing monthly reports and contracts from lawyers regarding credits in WIP, unapplied matter credits, disbursements and aged WIPContributing to team efforts by accomplishing results necessary to meet or exceed the department’s overall objectives and improve processes and procedures Education & Experience College diploma or university degree specializing in Finance/AccountingTwo years billing experience or equivalent combination of education, training and experience is an asset Experience in a law firm or professional services environment is an asset; recent graduates will also be considered for this position Skills & Abilities Client-service oriented, with strong communication and interpersonal skillsTech-savvy with knowledge of e-billing formats and systems would be considered an assetResearch and problem-solving skills with the ability to exercise judgment to resolve technical issuesStrong organizational and time management skills with the ability to prioritize projects, manage workload and meet deadlinesStrong attention to detail and analytical skillsAbility to work both independently and collaboratively within a team environmentFlexible to work overtime when necessaryAdvanced knowledge of Microsoft Word and ExcelExperience with professional services billing system (i.e., Aderant, Elite) would be considered an assetProblem-solving skills in order to correct invoice errors and discrepancies promptly to ensure that accounts are processed and presented to clients in a timely fashionAbility to adapt to various clients’ e-billing systemsAbility to work in a high-volume and deadline-driven environment Other Relevant Application Information Blakes welcomes applications from all qualified applicants. The Firm is committed to maintaining an inclusive work environment composed of people with diverse perspectives, backgrounds, identities and cultures. The Firm provides accommodation for applicants with disabilities and in respect of other protected grounds during the recruitment process in accordance with applicable laws. Please contact us to request accommodation.While our experienced team will select and interview successful candidates, Blakes may use Artificial Intelligence (AI) to assist with shortlisting, screening, and evaluating applications. About Blakes At Blakes, we care about our people. We are committed to providing exceptional experiences for our clients and employees. As a winner of Canada’s Top 100 Employers, Canada’s Best Diversity Employers and Greater Toronto’s Top Employers awards, we understand the importance of fostering an inclusive workplace environment that brings out the best in each person. Our success as a firm starts with hiring top talent, retaining our people and helping them thrive.