Recoveries & Legal Admin. Assistant

Role Responsibilities

Reporting to the Paralegal Administrative Supervisor, the Recoveries and legal Administrative Assistant provides legal enforcement and recovery services to many programs and ministries across the Government of Alberta.  

Key responsibilities for the Recoveries & Legal Admin Assistant role are:
•    respond to telephone and email inquiries from clients, debtors, and other stakeholders. 
•    coordinate the preparation, execution, filing, and registration of various documentation required for legal action(s).
•    work with client ministries in reviewing account information and offer recommendations.
•    work with Administrators when dealing with Bankruptcy and Consumer Proposal orders and credit counsellors on Orderly Payment of Debt
•    process revenue in a timely/accurate manner to ensure account balances are current.
•    legal enforcement registration and maintenance activities using Alberta Personal Property Registry Electronic System (APPRES)
•    access Government of Alberta (GoA) and other databases to verify and obtain information pertinent to various phases of the legal enforcement process.
•    maintaining and updating file records

Your overall responsibilities will require you to have excellent multi-tasking skills, as it is essential for you to balance the various aspects of the position. You must be a self-motivated team player that uses your communication skills and problem-solving abilities to resolve issues often of a sensitive nature. You must be able to perform detailed work with accuracy, prioritize tasks in accordance with timelines and handle a high volume of work that can involve interruptions. 

Please click the link to view a copy of the job description.

APS Competencies

The competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies: https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf 

If you haven’t included competency information in the “Role” section, you can include the critical competencies with examples of how they relate to the role being recruited to in this section; below is a list of the APS Competencies to assist you:
•    Agility
•    Drive for Results
•    Develop Self and Others
•    Build Collaborative Environments
•    Develop Networks
•    Systems Thinking
•    Creative Problem Solving 

Qualifications

A High School Diploma and three years’ related experience in business administration with knowledge of the Alberta Rules of Court, civil court procedures, and legislation pertaining to civil litigation in a collection’s environment.  Excellent computer skills including full working knowledge of Microsoft Word, Excel, Outlook, and Teams is essential. 

Assets for this role include:
•    Knowledge of accounting principles
•    Knowledge of the Bankruptcy and Insolvency Act
•    Post-secondary education in legal or office administration
•    Experience working in a public sector environment (e.g. Government of Alberta)

Equivalency:
•    1 year of education for 1 year of experience; or 
•    1 year of experience for 1 year of education

A cover letter outlining how your experience relates to the qualifications of this role is required. The cover letter may be used to assess your communication skills.

Notes

This is a permanent, full-time position working 36.25 hours per week, Monday to Friday.  

This recruitment may be used to fill multiple vacancies. 

This position will be located in Downtown Edmonton.

Final candidates for this position will be asked to undergo a Level 1 security screening.

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in. 

Links and information on what the GoA have to offer to prospective employees.
•    Working for the Alberta Public Service – https://www.alberta.ca/advantages- working-for-alberta-public-service.aspx
•    Pension plans:
•    Public Service Pension Plan (PSPP) – https://www.pspp.ca
•    Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits 
•    Leadership and mentorship programs
•    Professional learning and development - https://www.alberta.ca/alberta-public-service-human-resource-directives
•    Positive workplace culture and work-life balance
•    Opportunity to participate in flexible work arrangements such as working from home up to two days per week and modified work schedule agreements
•    Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca