Purchasing/Accounts Payable Coordinator

Role Responsibilities

Reporting to the Business Manager at the Calgary Remand Centre (CRC), you will be responsible for many key functions for the Calgary Remand Centre. You will ensure the completion of accurate and timely processing of various accounts payable transactions. You will purchase materials, equipment, supplies as well as issue vehicle fleet cards. 

As you are responsible for both purchasing and accounts payable, additional responsibilities include: 

Purchasing: 

• Purchase all materials and supplies for the Centre, ensuring smooth operation. 
• Research items that have been bought in the past and complete open purchase orders. 
• Manage all hard copy forms unique to the Calgary Remand Centre
• Consult with the Centre’s Business Manager for arranging the renewal or upgrade of business machine contracts.

Accounts Payable: 

• Monitor, track, and reconcile payments using IMAGIS. 
• Ensure invoices are accurately and properly coded. 
• Review statements from vendors and ensure timely payments. 
• Create expense claims for all staff. 

If you have strong administrative, communication, and organization skills look no further and apply now! 

Please click on this link to view the job description for this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:
https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf

• SYSTEMS THINKING: Incumbents must have a broad strategic view and know the impact of work to the department and plan for the short and long term.
• CREATIVE PROBLEM SOLVING: The ability to analyze the impact and break apart any complex problems is critical, to focus on getting the best result for the client.
• AGILITY: Ability to prioritize competing workload pressures in an effective manner and contribute to the organizational goals.
• BUILDING COLLABORATIVE ENVIRONMENTS: Ability to work cooperatively and collaboratively with a variety of teams within the workplace, community and other Government ministries/agencies to meet client and ministry goals and objectives.

Qualifications

A high school diploma and, one year of related experience (accounts payable clerk, purchasing coordinator, etc.)

Equivalencies: Directly related experience or education considered on a one for one basis. 

The following will be considered assets: 

• Working experience with the IMAGIS purchasing system. 
• Working experience managing payments for a large (over 100 staff members) centre or office. 

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. 
Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards

Notes

This posting will be used to fill one, full-time permanent position at the Calgary Remand Centre working 36.25 hours per week. 

Public transportation to the Centre is limited, the successful candidate will be required to have a reliable means of transportation to the Centre. 

Final candidates will be required to provide a fingerprint based criminal record check. Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

Instructions for your Resume:
For Employment Experience:

• Please indicate duration of employment (month, year)
• Please specify employment status (i.e. casual, part-time or full-time)
• Ex: Youth Worker, Jan 2006 - June 2009, Part-time (three, 8-hour shifts/week)

For any Post-Secondary Education:

• Please specify your major and length of program
• Please specify the year you graduated
• Ex: Bachelor of Social Work, 4-year Degree (Graduated 2017)
   

Links and information on what the GoA have to offer to prospective employees.

• Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx
• Public Service Pension Plan (PSPP) - https://www.pspp.ca
• Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits
• Professional learning and development - https://www.alberta.ca/professional-development-support-directive
• Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca
• Positive workplace culture and work-life balance.
• Leadership and mentorship programs.