Contract Service Analyst

Role Responsibilities

The Contract Services Analyst serve as the primary gatekeepers of approximately $1 billion worth of payments on contracts related to Ministry's capital development program. This program encompasses the construction of health facilities, schools, and government-owned facilities that together constitute one of the main pillars of the Ministry's mandate.

The role of the Contract Services Analyst involves careful scrutiny of several multi-million-dollar contracts and enforcement of the terms and conditions. In that capacity, the Contract Services Analyst ensure 

compliance with the terms of the contracts and associated framework of policies, Treasury Board Directives, Acts, and Regulations.

Additionally, the position is responsible for the administration of contracts related to post-secondary institutions, seniors' lodges, and affordable housing facilities that are funded by various supported ministries and reconciled through inter-unit transfers. To that extent, the position has a cross-ministry focus that encompasses a government-wide approach to the review, assessment and implementation of policies, Treasury Board Directives, Financial Administration Act, regulations, statutes and other pieces of legislation.

The primary responsibilities for the Contract Services Analyst include, but are not limited to:

• Providing comprehensive contract administration services covering consulting and construction contracts for health facilities, government facilities, schools, post-secondary institutions, seniors' lodges, affordable housing facilities, and other projects that are large, complex, high profile, and high risk.
• Monitoring existing contracts as to their expiry date and ensuring contract amendments are completed in time so that no payments are processed on expired contracts
• Undertaking a comprehensive review of contracts and their terms and conditions with the objectives of enforcing them during the course of the contracts.
• Providing advice to project managers and other clients in the application of Builders' Lien Act to minimize Government's exposure and liability on projects with unpaid claims.
• Conducting a comprehensive review of contracts and project budgets with a view to identifying funding shortfalls and authorization lapses.
• Signing off on contracts and invoices confirming sufficiency of funds and conformance with policies, guidelines, contractual terms and authority levels.
• Researching and analyzing financial data and preparing specialized reports and presentation material for Project Managers, Directors, and Senior Management.
• Establishing and maintaining a network of relationships with internal and external stakeholders to ensure effective communication links are in place for all projects.
• Identifying areas of concern with existing policies and procedures and recommend changes to meet Division's business needs.

The successful candidate will have:

• The ability to work independently or as member of a team
• Analytical, conceptual, and problem-solving skills
• Good collaboration and negotiation skills
• Time management and organizational skills
• Initiative, creativity and ability to work in a changing environment
• Superior communication and interpersonal skills - able to effectively explain detailed contract information, financial policies, and financial information and articulate interpretations internally and externally to the department

The Job Description is provided for further details on this position. 

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

• Creative Problem Solving – Is open to new ideas and breaks problems down to identify solutions: Identifies solutions to resolve issues that come up on a day-to-day basis.
  
  
• Drive for Results – Actively sets goals and remains open to advice on reaching them: Is able to manage own emotions during stressful work periods such as year end and is willing to help out other SCAs on the team to ensure work is completed on time.
  
  
• Systems Thinking – Observes and understands larger impact of role: Understands how the SCA role fits into the ministry's business objectives and can respond quickly to adjust work to support changing reporting requirements.

Qualifications

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification.

Required:

• High school diploma
• PLUS four years of related experience in Finance, Accounting and Vendor Payment, Procurement processes and construction contract management in the public sector
• Knowledge of procurement processes for construction and facility management

Equivalency: Directly related experience or education considered on the basis of: one year of experience for one year of education or one year of education for one year of experience.

Assets:

• Specialized knowledge and considerable experience in financial systems, accounts payable, and contract law
• Knowledge of various databases and financial management systems including: Contract Management System (CMS), BLIMS Q&R and IMAGIS Accounts Payable Module
• Advanced computer skills and working knowledge of electronic databases and software applications such as Microsoft Word, Excel, PowerPoint, Outlook and Visio

Notes

This position is a Wage position (8 months contract) with the standard weekly work hours of 36.25, Monday to Friday (8:15 am – 4:30 pm).

Location: Edmonton AB

Applicants are advised to provide a cover letter and resume summarizing information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies. 

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

• Final candidates will be required to undergo a criminal records check (CRC).

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

Links and information on what we have to offer:

As a Wage employee, you receive 11.6% in addition to regular wage earnings in lieu of paid holidays and vacation leave: 

• 5.6 percent of regular wage earnings instead of paid holidays. 
• 6 percent of regular wage earnings instead of annual vacation pay.
• Professional learning and development. 
• Research Alberta Public Service Careers tool. 

Positive workplace culture and work-life balance.