Branch Administrator

Role Responsibilities

The Ministry of Jobs, Economy and Innovation plays a key role in strengthening Alberta’s economy by supporting investment, trade, innovation, and job creation.

The Economic Strategy and Investment Division provides investor supports, economic analysis and strategic advice to support policy development and economic growth. Within the division, the Economic Intelligence and Investment Services Branch deliver economic modelling, data analytics, foresight research, along with opportunity evaluation and delivering the Investment and Growth Fund to inform decision-making.

Reporting to the Executive Director, the Branch Administrator provides senior administrative support to branch leadership. Responsibilities include coordinating action requests and briefings, managing administrative operations, supporting budget and contract administration, maintaining records, and overseeing space and resource planning.

Administrative Support

• Manage executive calendars, meetings, correspondence, and travel arrangements.
• Prepare agendas, briefing materials, minutes, and meeting logistics.
• Coordinate records management, filing systems, and information requests.
• Provide administrative support across the division.

Financial & Human Resources Administration

• Support budget planning, forecasting, and expenditure tracking.
• Process invoices, expense claims, and financial transactions.
• Coordinate contract administration ensuring policy compliance.
• Support recruitment, onboarding, and staff administration activities.

Action Requests & Briefings

• Coordinate and track action requests, briefings, and correspondence through ARTS.
• Review, edit, format, and route materials for leadership approval.
• Monitor deadlines and ensure completion of assignments.
• Provide guidance on processes, templates, and tracking requirements.

Branch Operations & Training

• Serve as a resource for administrative processes, systems, and procedures.
• Coordinate technology, equipment, facilities, and office resource requirements.
• Support employee training, onboarding, and operational continuity.
• Identify opportunities to improve administrative processes and efficiency.

Stakeholder Engagement

• Build and maintain effective working relationships with branch leadership, staff, and corporate partners.
• Liaise with ministry offices, service providers, and external stakeholders to coordinate administrative activities.
• Support cross-branch collaboration and contribute to branch priorities and initiatives.

The Job Description is provided for further details on this position. 

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

• Drive for Results: Collaborate with other administrative support staff in the branch to support consistency, quality and proactively address the administrative needs of the branch.
• Develop Networks: Coordinate information and scheduling across a variety of stakeholders and rely on effective network of contacts to successfully support the ED and branch.
• Creative Problem Solving: Explore information needs and scheduling conflicts to address priority needs and provide advice on improving information flow and processes to best support the branch's ability to meet deadlines and deliver on its mandate.
• Agility:  Stay up to date with any changes to procedure or software and ensure the branch is equipped to meet these expectations.

Qualifications

Minimum Recruitment Standard 

High School Diploma and three years of related experience.

Equivalency: Directly related experience or education considered based on:

one year of experience for one year of education or

one year of education for one year of experience.

• Strong previous experience of office administration.
• Comprehensive knowledge of departmental and Government of Alberta policies, procedures, and administrative practices, with the ability to apply them effectively in support of branch operations.
• Experience with financial administration processes (e.g., P-Card and expense claims) and records management practices, including privacy legislation, records retention, and information management requirements.
• Advanced proficiency in Microsoft Office Suite and corporate administrative systems, including ARTS, 1GX, SAP and the Electronic Payment System (EPS), with the ability to effectively manage a broad range of administrative and financial function.
• Working knowledge of relevant legislation, regulations, and policy frameworks that govern ministry operations, including the Government Organization Act, Records Management Regulation, and Access to Information Act.
• Experience working independently in a senior administrative support role, with responsibility for managing correspondence, coordinating projects and initiatives, prioritizing competing demands, and overseeing administrative workflows.

 Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification.

Notes

Hours of Work:

Monday to Friday (8:15am – 4:30pm)

Location: Commerce Place Building, 10155 - 102 Street, Edmonton

A cover letter is required and should clearly demonstrate how your background and experience align with the role's requirements.

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate.

Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

Links and information on what we have to offer:

• Working for the Alberta Public Service.
• Public Service Pension Plan (PSPP) .
• Alberta Public Service Benefit Information.
• Professional learning and development.
• Research Alberta Public Service Careers tool.
• Positive workplace culture and work-life balance.