Branch Administrator

Role Responsibilities

Are you an experienced administrative professional who thrives in a fast-paced environment? Do you bring strong organizational, coordination, and communication skills, along with the ability to work independently and manage competing priorities? The Engagement and Partnerships Branch has an opportunity for a highly organized and adaptable Branch Administrator.

Reporting to the Executive Director, the Branch Administrator provides executive, administrative, and operational support to branch leadership and staff, helping ensure the effective day-to-day functioning of the branch.

Key responsibilities include:

• Lead branch Action Request Tracking System (ARTS) processes, including assigning and tracking requests, monitoring deadlines, communicating updates, and ensuring responses are accurate and receive the required approvals.
• Provide executive administrative support to branch leadership, including coordinating calendars, meetings, travel, event registrations, and related logistics.
• Prepare financial forecasts and budget reconciliations, review expense claims, process invoices, and reconcile procurement card transactions.
• Coordinate human resource and position-management processes, including staffing requests, organizational updates, and employee onboarding and offboarding.
• Support records and information management by maintaining physical and electronic records and managing branch content in SharePoint.
• Assist staff with forms, templates, government systems, and administrative processes related to human resources, expenses, accommodations, and other operational needs.
• Identify administrative and operational issues and recommend improvements to strengthen efficiency, consistency, and service delivery.
• Support Energy and Minerals missions and major events, including procurement processes, ministerial and executive travel arrangements, registration, and related purchases. 
• Coordinate or prepare Access to Information request responses. 
• Manage office supplies, accommodations, equipment, assets and surplus equipment. 
• Provide executive administrative support in Calgary (e.g. for ADM, Deputy Minister, and Minister) and division-wide administrative cover-off, as required. 
  
  

The Job Description is provided for further details on this position. 

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process. 

• Agility:  Ability to adapt to changing priorities, exercise sound judgment in ambiguous situations, remain professional under pressure, and embrace new ideas and approaches.
• Drive for Results: Ability to prioritize work, take initiative, identify opportunities for improvement, and consistently deliver high-quality results.
• Develop Networks: Ability to build and maintain positive relationships, understand stakeholder perspectives, communicate effectively, and follow through on commitments with professionalism and integrity.

Qualifications

High school diploma, plus a minimum of three (3) years of related experience in office administration. 

Related experience or education may be considered as an equivalency on a one-for-one basis. 

Required Experience:

• Proficiency with enterprise office systems, including MS Office, SharePoint, Visio, and related tools. 
  
  

Assets:

• Preference will be given to candidates with relevant post-secondary credentials, such as a two-year office administration diploma. 
• Preference will be given to candidates with five (5) or more years of related experience.
• Experience supporting executive or senior leadership in a complex, high-volume environment. 
• Experience with financial administration, including budgeting, forecasting, expenditure tracking, and reconciliation.
• Knowledge of government or public sector administrative processes and procedures.
• Experience with Government of Alberta procurement processes and systems (e.g. 1GX).
  
  

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification.

Notes

Location: 

• 801 6th Ave SW, Calgary, AB T2P 3W3
• 9945 - 108 Street, Edmonton, AB T5K 2G6
  
  

Hours of Work: 

• Monday to Friday, 8:15am – 4:30pm 
• 36.25 hours per week 
  
  

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in. 

Links and information on what we have to offer: 

• Working for the Alberta Public Service. 
• Public Service Pension Plan (PSPP) 
• Alberta Public Service Benefit Information. 
• Professional learning and development. 
• Research Alberta Public Service Careers tool. 
• Positive workplace culture and work-life balance.