Administrative Support (Clerk 4)

The Legislative Committees Office, under the direction of the Speaker, is responsible for providing administrative support for most of the standing committees and select committees of the Legislature.

The Nova Scotia Legislature is the legislative branch of the Government of Nova Scotia. It is made up of democratically elected representatives (the MLAs) who form the House of Assembly, and the Lieutenant Governor. The Legislature makes laws, controls provincial public spending, and monitors and questions the executive branch’s policies and actions.

As the Committee Clerk, you are the main point of contact for Standing and Select Committees of the Nova Scotia House of Assembly.

Working under minimal direction, you will provide executive level administrative, operational and procedural support to the standing and the select committees of the Nova Scotia House of Assembly. In consultation with the Chairs of these committees, this position guides the committees in accomplishing their work based on their specific mandates as contained in the House of Assembly Act, the Rules and Forms of Procedure of the House of Assembly and based on past precedents of the committee.

You will maintain a permanent record of all documents and submissions generated by the work of the committees and you are an advisor to both the Chair and the committee members.

Some of your key responsibilities will include:

• Ensuring an accurate and permanent record of the work of the Committees are maintained;
• Coordinating meetings/public hearings of the Committees of the House of Assembly, ensuring that all logistical concerns are dealt with in an efficient and timely manner so that all deadlines are met;
• Writing annual reports on behalf of the Standing Committees;
• Briefing the chairs and vice chairs, as well as the full committee, about their roles as well as procedures, practices and precedents of each committee.

This may be the right opportunity for you if you have 5 years of related experience or an equivalent combination of training and experience. 

As the ideal candidate you have an in depth understanding of the role of the Legislature and its committees and how their functions relate to the functions of the executive branch of government. You have an ability to deal effectively with the very political nature of the work of the committees and the ability to develop and maintain relationships with senior officials both internal and external. 

You are a team player who demonstrates professionalism, initiative and problem-solving abilities as well as discretion, courtesy, confidence and common sense. You possess exceptional communication (written and verbal) and interpersonal skills with a commitment to providing quality client service. You also have strong time management skills to meet deadlines.

You are non-partisan and possess a high degree of judgment while working in this charged political environment.

It is an asset if you have experience working directly for a legislative assembly or committees office.  

Leadership competencies required at this level of work are: 

Analytical Thinking, Adaptability and Flexibility, Attention to Detail, Client Orientation, Effective Interactive Communication, Initiative, and Intercultural and Diversity Proficiency.

We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.

• Bachelors degree along with 1 year of related experience; 

• A 2 year diploma along with3 years of related experience.