Administrative Assistant II

Job Status: Permanent Full-Time

Union: Non-Union

Number of Positions: 1

Hours of Work: 35

Location: Health & Human Services Building

Closing Date: November 17, 2026, 11:59pm EST. Applications received after this deadline will not be accepted.

The Municipality of Chatham-Kent has an opening for a permanent full-time Administrative Assistant II in the Housing Services division.

Job description

The Administrative Assistant II prioritizes, performs and oversees a number of administrative tasks to achieve outcomes required by the Director as well as provide project support for Managers, Supervisors and the Administrative Assistant I.

Essential responsibilities

• Demonstrate Chatham-Kent’s core values and competencies
• Provide clerical support to Managers, Supervisors, and the Administrative Assistant I
• Assist with Social Media sites for the division
• Provide clerical support to Pathways on Park, including scheduling, inventory, and supply management
• Maintain numerous information databases
• Carry out special assignments at the request of the Manager, Housing Services
• Conduct research, collate data and information and prepare findings and information in appropriate format for use in reports, newsletters, educational documents, marketing, etc.
• Arrange and coordinate committee meetings and take minutes for various community groups

Essential qualifications

• Related College diploma or certificate, preferably in office administration program; plus six (6) months to two (2) years of related administrative experience; or an equivalent combination of education and related experience
• Proficient verbal and written communication skills
• Strong computer skills including Microsoft Word, Excel, PowerPoint, email and internet (or other similar software programs)

Other qualifications

• Related experience working in a Social Services/Human Services related environment an asset.

Work environment/hours of work

• This position works weekday hours, with occasional evening and weekend hours

Travel requirements

This position may be required to travel occasionally to multiple worksites within Chatham-Kent during regular working hours to support operational requirements.

Background check requirements

Successful candidates will be required to complete a background check prior to commencement of employment. A background check may include the following: education/certification verification and employment reference check. Because of the environment this position will be working in, the successful candidate will be required to furnish an original Police Information Search (Vulnerable Sector Check) prior to commencement of employment.

Essential physical and/or safety requirements

• Sitting: constant sitting in chair (computer duties, paper work, telephone, etc.; some positions may be required to travel to different sites)
• Hands: constant fine finger dexterity (movement), mousing (computer, mousing, scrolling, file/paperwork, telephone, copier, faxing, postage machine, etc.; stapling)

Benefits

This permanent full-time position has an annual salary of $58,157 to $65,872 and will receive benefits including: participation in the OMERS pension plan (mandatory) as well as sick and vacation entitlements. Following successful completion of a 3-month waiting period, candidates will also be entitled to a comprehensive group benefits package.

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The Municipality of Chatham-Kent is an equal opportunity employer, committed to fair and accessible employment practices that attract and retain talented employees in a workplace that is inclusive, supportive, and reflective of the diverse community we serve.

Should you require accommodations during the recruitment process, please contact Human Resources & Organizational Development (HROD) at 519-360-1998. Applicant information is collected under the authority of the Municipal Freedom of Information and Privacy legislation and will be used strictly for the purpose of candidate selection.