Executive Administrative Assistant, Soo & Corridor Lead Office

Your Opportunity:

Fort McMurray is a community built on resilience, innovation, and opportunity, making it an exciting place to build a meaningful career. As an Executive Administrative Assistant, you will be more than a coordinator of schedules and meetings; you will be a trusted partner to senior leadership, helping drive priorities forward and supporting the smooth flow of communication and business operations. Working at the center of decision-making, you will support leaders and teams whose work directly impacts the organization and the community it serves. This opportunity is ideal for someone with strong organizational, communication, and interpersonal skills who thrives in a fast-paced environment and enjoys being the person others rely on. You excel at managing competing priorities, building positive relationships, and ensuring information is communicated professionally and effectively. Every day brings variety, collaboration, and the opportunity to support key initiatives while working closely with leaders and teams across the organization. In return, you will gain valuable exposure to leadership, strategic projects, and professional development opportunities. Fort McMurray, located on Treaty 8 Territory and the lands of the Métis, offers a unique blend of career opportunity and quality of life. The region is known for its welcoming community, strong economy, and year-round recreational activities, including parks, trails, and outdoor adventures. AHS also provides a Fort McMurray allowance of up to $12,480 annually to help offset the cost of living, adding to the appeal of working in this northern gem. Whether you are looking to advance your career, make a meaningful impact, or join a supportive and dynamic community, Fort McMurray offers a rewarding place to live and work. Join us and play a key role in helping leaders and teams achieve success.

Description:

The incumbent is responsible for coordinating and managing the day-to-day administrative operations of the Senior Operating Officer's (SOO) office, supporting a broad portfolio within a hospital-based leadership environment. Acting as a key liaison with corridor program leaders, provincial leadership, site-based clinical and operational leaders, internal and external stakeholders, contracted agencies, and government departments, the incumbent supports collaboration, operational effectiveness, and strategic initiatives at the Northern Lights Regional Health Centre. This senior administrative role requires a high degree of independence, discretion, and sound judgment. Responsibilities include coordinating and tracking action items, managing communications, preparing reports, correspondence, presentations, and financial documents, coordinating meetings and calendars, maintaining records, and supporting special projects and operational priorities. The incumbent serves as a primary contact for the SOO's office and ensures timely follow-up on requests and initiatives. The role also supports financial and workforce administration by monitoring vacancies, budget and overtime variances, processing invoices and expense claims, supporting payroll activities, and tracking temporary positions. Additional responsibilities include responding to inquiries, maintaining office procedures, and ensuring efficient administrative processes. Success in this position requires advanced proficiency in Microsoft Office, OneDrive, OneNote, and organizational tracking systems, along with excellent organizational, communication, prioritization, and problem-solving skills. The incumbent must manage competing priorities, maintain confidentiality, exercise sound judgment, and demonstrate professionalism while supporting hospital-based leadership in a complex acute care environment.