Real Estate Analyst

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This position reports to

National Real Estate Manager

Your role and responsibilities

We are seeking a detail-oriented and proactive Real Estate Analyst to support the seamless operation of real estate, facilities, and finance functions. This role bridges administrative, operational, and financial tasks, ensuring up-to-date records, timely payments, vendor onboarding, and effective internal coordination across multiple departments. Key Responsibilities: Real Estate and Facilities Support • Maintain and continuously update internal real estate databases and the department website. • Oversee initial setup and ongoing management of utility accounts; ensure timely invoice retrieval, submission, and payment tracking. • Organize and manage digital real estate files and documents using SharePoint. • Support the vendor onboarding process, including Ariba qualification procedures. • Handle purchase requisitions (PRs) and complete “After the Fact” purchase order forms. • Request and manage Certificates of Insurance (COIs). • Provide administrative support for the Robin Reservation System; keep system information current. • Coordinate and manage Framework Purchase Orders. • Potential to support FMX system training and administer facility management tasks (e.g., access card management, vendor coordination) during peak periods or FM absence. Finance and Administrative Coordination • Act as a primary liaison among Real Estate Managers, Facility Managers, and the Payables Team to ensure timely and accurate payment processing. • Monitor and follow up on payments and receivables with internal stakeholders (e.g., Payables Team, AY), helping prevent delays and duplicate payments. • Partner with Facility managers, RE controller & Payable team to ensure precise PO coding aligned with appropriate General Ledger (GL) and Internal Order (IO) allocations. • Perform various ad hoc finance-related tasks, including: Reconciling statements of accounts, reviewing and validating energy bills, evaluating real estate purchase orders and recommending improvements, supporting other financial reconciliation needs as required. • Coordinate and manage Framework Purchase Orders.

Qualifications for the role

• 3-5 years experience in a similar role
• Proven experience in finance.
• Strong understanding of utility account management, vendor processes, and PO systems.
• Proficiency in Microsoft Office (Excel, Word, Outlook) and SharePoint; knowledge of SAP, Ariba, or Robin systems is a plus.
• Excellent organizational and multitasking abilities.
• Strong communication and stakeholder coordination skills.
• Detail-oriented, with a proactive approach to problem-solving and follow-up.
• DEC in finances or administration.

Benefits

• Retirement plan
• Accident insurance
• Healthcare plan
• Wellbeing program

More about us

We look forward to receiving your application. If you want to discover more about ABB, take another look at our website www.abb.com. For the ninth consecutive year, ABB Canada has been recognized as one of Canada's Best Employers by Forbes magazine. Consistently ranked as one of Canada's Top 100 Employers, Montreal's Best Employers, Canada's Best Employers for Young People, Canada's Greenest Employers and a long-time recipient of the Women in Governance Parity Certification, ABB's culture and commitment is to provide a caring workplace where everyone collaborates, feels valued, respected, included and supported. Also committed to ensuring that all policies and practices respect the Employment Equity Program, we aim for our workforce to be truly representative of the four designated groups; women, aboriginal people, members of visible minorities, and/or persons with disabilities. ABB will provide reasonable accommodation to the applicant with disabilities and encourage applicants to self-identify in the application process. ABB's Military Reservist Policy offers Canada's Reserve Force members the flexibility to undergo military training and activities while maintaining job security, seniority, pay, benefits, and privileges as ABB employees, including up to 15 paid working days per year for training, as well as extended leave for operations both in Canada and abroad, ensuring seamless career integration with our nation's defense forces.